Work With Us

Project Manager

Duties and Responsibilities

This is a unique role for a person ready to take on the challenge of a growing creative agency, who understands cultural appropriation.   A person who more than understands the dynamics of the workflow between creatives, freelancers and the Gilimbaa network.

Gilimbaa is a bespoke /niche space in the industry and the person who joins the team in this role must be able to merge their experience with the unique qualities of this role.

Gilimbaa is a full-service creative agency specializing in strategic and connect communication. We are driven by the power and process of story-telling and the role this plays in the education and celebration of culture and community.

Diversity is not our strength it’s our super power and our team has been formed to bring cultural, creative and management expertise into the creative process.

Our business is built on the fundamental understanding that innovation comes from collaboration. Gilimbaa’s great joy is forming strong partnerships and working hand in with community to achieve lasting creative impacts.

Project Management

  • Liaise with the Studio Manager, Business Development Manager and Project Managers on workflows in a creative agency
  • Servicing existing Gilimbaa accounts in conjunction with the Project Managers and Business Development Team
  • Working with the Group Accountant and Project Managers to ensure
  • Be able to write proposals and put estimates together for upcoming tenders and projects
  • Manage and monitor job costs of the range of projects
  • To work with the Studio Manager on resources to deliver on a growing number of projects
  • Develop, enhance and embed the process for managing projects within the Gilimbaa business
  • Collaborate closely with the team on Gilimbaa projects
  • Ensuring all projects are completed successfully, achieving or exceeding client expectations
  • Working with the project managers to plan, budget, manage and document from brief stage (with the client) and designs through to workflow, production planning, procurement and full campaign delivery
  • Ensuring the Project Managers track costs for each project issuing purchase orders and initiating invoices in a timely manner
  • Ability to call out resources requirements when client requirements emerge and change

Stakeholder Management

Working with the Business Development team to identify and source new business opportunities, providing proposals and quotes to clients based on their requirements.


Qualifications / Certifications / Licences

  • Advanced knowledge of Xero and Workflow Max (or similar system)
  • Advanced understanding of production process, plus relevant programs such as the MS Office suite

Skills and Experience

  • Minimum of 3-5 years account management experience with solid understanding of agency and production processes
  • Experience costing, monitoring, and reporting on efficiency, budget, time and costs
  • Extensive experience in working with the different teams with production of creative and effective campaigns and media products
  • Experience in managing projects across a range of media from print and digital to video
  • Experience supervising people working on multiple projects in a creative environment


To be successful in this role you will have the following attributes:

  • An understanding of contemporary client service and delivery
  • A network related to this role at Gilimbaa that will support you to excel in your role
  • Advanced interpersonal, written and verbal communication skills
  • Performance driven, efficient with a desire to close projects
  • Ability to operate autonomously as well as in a team environment
  • Experience in a creative environment and a positive attitude
  • Self-motivated to strive to improve performance outcomes and personal development
  • Highly energetic and people orientated
  • Aboriginal and Torres Strait Islander people are encouraged to apply